Conditions of Participation

 

enuntiatio.praefatio.formulae [e.p.f.]

 

These Conditions of Participation apply to all participants accepted into the enuntiatio.praefatio.formulae [e.p.f.] residency programme.

 

The programme is organised by Inštitut abeceda.abeceda, Dunajska cesta 10, 1000 Ljubljana, Slovenia, operating as .abeceda Institute, hereafter referred to as the Organiser.

 

 

1. Acceptance and Confirmation

 

Admission to e.p.f. is subject to formal acceptance by the Organiser.

 

Following acceptance, applicants are invited to confirm their participation within the stated deadline.

 

Confirmation of participation constitutes a commitment to the programme and acceptance of these Conditions of Participation.

 

If confirmation and/or the required first payment is not received within the stated deadline, the Organiser may release the participant's place.

 

 

2. Participation Fees and Payment

 

The applicable participation fee is stated in the application information and confirmed upon acceptance.

 

A one-time administrative fee applies to confirmed participants and is charged in addition to the participation fee. Where payment by instalments is agreed, the administrative fee is payable with the first instalment.

 

Where payment by instalments is selected, the participant remains responsible for the full agreed participation fee according to the communicated payment schedule.

 

Failure to meet the agreed payment schedule may result in suspension or termination of participation.

 

Scholarships, reductions, or alternative payment arrangements apply only where confirmed in writing by the Organiser.

 

 

3. Withdrawal and Refunds

 

Once an accepted applicant has confirmed participation, participation and administrative fees are non-refundable.

 

This applies in the event of:

– withdrawal before or after the programme has commenced;

– withdrawal during the programme;

– non-attendance or partial participation;

– cancellation by the participant;

– inability of the participant to complete the programme.

 

Where payment by instalments has been selected, withdrawal or non-attendance does not release the participant from the remaining agreed payment obligations.

 

Nothing in this section limits any statutory right of withdrawal, reimbursement, or other mandatory consumer right that may apply under applicable law. Where such a statutory right applies, it prevails over these Conditions.

 

 

4. Programme Commitment

 

e.p.f. is conceived as an integrated residency combining independent artistic research, collective exchange, online seminars, and in-person programme activities.

 

Participants are expected to:

– attend and actively engage with scheduled programme activities;

– present and discuss their research or artistic practice as required by the programme;

– meet communicated artistic, research, and administrative deadlines;

– prepare materials requested for presentations, documentation, or programme communication;

– maintain professional communication with mentors, participants, collaborators, and the coordination team.

 

Participants are expected to attend the on-site phase in person, but may also participate online where this is expressly agreed with the Organiser in writing.

 

Participants are responsible for informing the Organiser as early as possible of circumstances affecting their participation.

 

 

5. Programme Schedule and Changes

 

The Organiser may make reasonable changes to the programme where required by artistic, academic, organisational, logistical, technical, or other circumstances.

 

Changes may include adjustments to:

– seminar dates or times;

– mentors, moderators, or collaborators;

– programme sequence or format;

– presentation schedules;

– venues;

– festival activities;

– online or in-person delivery.

 

Where possible, participants will be informed of significant changes in advance.

 

Reasonable adjustments that do not materially alter the overall character of the residency do not constitute cancellation of the programme or automatically give rise to a right to reimbursement, subject to applicable mandatory law.

 

 

6. Research and Artistic Presentations

 

Participants are responsible for the content and preparation of their own research and artistic presentations.

 

The form, duration, format, and scheduling of presentations may be adapted to the requirements of the programme and festival.

 

Participation in e.p.f. does not guarantee publication, external dissemination, or presentation by any third-party journal, publisher, institution, or platform unless such an opportunity is separately confirmed in writing.

 

Any editorial or publication process offered in collaboration with an external partner may be subject to separate selection, editorial review, deadlines, and conditions.

 

 

7. Practical Artistic Components and Resources

 

Where a participant's research project involves performance, experimentation with performers, instruments, technology, spatial presentation, installation, or another practical artistic component, the Organiser will coordinate available artistic and technical resources where reasonably possible.

 

The availability of particular performers, instruments, ensemble members, conductors, spaces, equipment, or technical resources cannot be guaranteed.

 

Where available resources or performing forces change, participants may be asked to adapt the practical component, format, instrumentation, technical requirements, or presentation of their project accordingly.

 

The Organiser will provide reasonable coordination support but is not obliged to provide substitute performers, collaborators, instruments, equipment, or other resources where previously anticipated resources become unavailable.

 

Where a planned practical component cannot reasonably be realised, it may be adapted, replaced, presented in another form, or omitted without affecting participation in the broader residency programme. Such a change does not by itself create a right to reimbursement, subject to applicable mandatory law.

 

 

8. Auditors

 

Where auditor participation is offered for a particular edition, auditors may attend the programme activities specified for that edition and participate in discussions where appropriate.

 

Unless otherwise explicitly agreed, auditors:

– do not present their own research or artistic project;

– are not included among the programme's documented research presentations;

– do not receive an individual artistic production or ensemble laboratory allocation.

 

 

9. Festival Participation and Travel

 

Participation in the on-site festival phase in Bled from 14–25 June 2027 is not obligatory in person, and attendance in person is not required for the full duration of the festival. Participants may take part remotely in parts of the programme where this is feasible and agreed with the Organiser.

 

Where a participant attends in person, they are required to be present for their own presentation and for any other activities, rehearsals, discussions, or programme components that have been specifically confirmed as mandatory or scheduled for their participation by the Organiser.

 

Participants attending in person are responsible for their own travel, accommodation, insurance, visas, meals, transportation, and related personal arrangements unless explicitly stated otherwise in writing.

 

Participants joining online programme activities are responsible for ensuring adequate internet access, equipment, software, and technical setup required for their participation.

 

 

10. Public Programme Information

 

e.p.f. includes public artistic, research, and educational activities.

 

Information necessary for presenting and documenting the programme may therefore be made publicly available, including:

– participant names;

– biographies and professional affiliations;

– titles and descriptions of research or artistic projects;

– ensemble names and members;

– programme credits;

– photographs supplied for programme purposes.

 

Such information may appear in programme books, publications, websites, press materials, social media, festival communications, and institutional archives.

 

Further information is provided in the e.p.f. Privacy Policy.

 

 

11. Photography, Recording and Documentation

 

Programme and festival activities may be photographed, filmed, audio-recorded, livestreamed, or otherwise documented for purposes connected with the presentation, communication, documentation, and archival record of e.p.f. and its associated activities.

 

Such documentation may remain publicly accessible as part of the artistic, research, institutional, and historical record of the programme.

 

Where a specific use requires additional permission or licensing, this will be addressed separately.

 

 

12. Intellectual Property

 

Participants retain copyright and other intellectual property rights in their original research and artistic work unless otherwise agreed in writing.

 

By participating in the programme, participants grant the Organiser a non-exclusive, royalty-free right, to the extent that they are legally entitled to grant such rights, to present, perform, record, reproduce, communicate, and archive materials and artistic or research contributions submitted or created for programme purposes, solely to the extent reasonably necessary for the development, presentation, professional documentation, communication, promotion, and institutional archiving of e.p.f. and its associated festival activities.

 

This authorisation does not transfer copyright or ownership of the participant's work to the Organiser. Participants retain their copyright and other intellectual property rights, subject to any applicable third-party rights.

 

Participants are responsible for ensuring that materials submitted or presented by them do not unlawfully infringe third-party rights and for obtaining any necessary permissions.

 

Publication or extended reproduction of a participant's research or artistic work beyond ordinary programme presentation and documentation will be subject to separate arrangements where required. Participation in e.p.f. does not itself grant the Organiser publishing rights beyond those reasonably necessary for ordinary programme documentation and communication.

 

 

13. Professional and Academic Conduct

 

Participants are expected to maintain professional, respectful, and academically responsible conduct throughout the programme.

 

Serious misconduct, harassment, repeated disruption, plagiarism, material misrepresentation, or substantial breach of programme obligations may result in restriction or termination of participation.

 

Where appropriate, the participant will be informed of the issue and given a reasonable opportunity to address it.

 

Termination resulting from a serious breach by the participant does not automatically create a right to reimbursement, subject to applicable law.

 

 

14. Cancellation or Material Changes by the Organiser

 

If the Organiser cancels the programme in its entirety before its commencement and does not provide a substantially equivalent replacement programme, participation fees already paid for the cancelled programme will be refunded.

 

If the programme is permanently discontinued after it has commenced, any reimbursement relating to programme components not delivered will be determined in accordance with applicable mandatory law and taking into account the part of the programme already provided.

 

The Organiser is not responsible for independently incurred travel, accommodation, visa, insurance, transportation, or other personal costs arising from cancellation or programme changes, except where such responsibility cannot lawfully be excluded.

 

Where circumstances outside the Organiser's reasonable control affect individual seminars, presentations, personnel, venues, festival activities, or practical components, the Organiser may provide an alternative schedule, format, venue, collaborator, or comparable programme activity where reasonably possible.

 

 

15. Privacy and Data Protection

 

Personal data is processed in accordance with the e.p.f. Privacy Policy and applicable data protection legislation.

 

 

16. Applicable Law and Mandatory Rights

 

These Conditions and participation in the programme are governed by the laws of the Republic of Slovenia, without prejudice to any mandatory consumer protection or other rights applicable to the participant under Slovenian, EU, or other mandatory law.

 

Nothing in these Conditions is intended to exclude or restrict rights that cannot lawfully be excluded under applicable consumer or other mandatory legislation.

 

If any provision of these Conditions is found to be invalid or unenforceable, the remaining provisions remain applicable to the extent permitted by law.

 

 

17. Contact

 

Questions concerning these Conditions may be addressed to:

 

.abeceda Institute
Legal entity: Inštitut abeceda.abeceda
Dunajska cesta 10
1000 Ljubljana
Slovenia
Tax number: 70408653
Registration number: 6016316000
info@abeceda.io
www.abeceda.io

 

Version: 20 August 2026
Effective from: 20 August 2026