Privacy Policy

 

enuntiatio.praefatio.formulae [e.p.f.]

Last updated: August 2026

 

This Privacy Policy explains how personal data submitted in connection with enuntiatio.praefatio.formulae [e.p.f.] is collected, processed, and retained.

 

 

1. Data Controller

 

Personal data is processed by:

.abeceda Institute
Dunajska cesta 10, 1000 Ljubljana
Slovenia, EU
info@abeceda.io

 

 

2. Data Collected and Purpose of Processing

 

We may collect contact details, application materials, professional and educational information, proof of student status, research or artistic materials, and other information voluntarily submitted by applicants.

 

Personal data is processed for the purposes of:

– evaluating applications and communicating results;

– administering participation in the programme;

– organising online and in-person programme activities;

– managing participation fees and related administrative obligations;

– maintaining relevant programme and institutional records;

– fulfilling applicable legal and accounting obligations.

 

Applicants are requested to provide only information relevant to their application.

 

 

3. Legal Basis

 

Personal data is processed where necessary to assess an application, administer participation in the programme, comply with legal obligations, or pursue legitimate interests related to the organisation, communication, documentation, and preservation of the programme and its artistic, research, and institutional record.

 

Where processing is based on consent, including optional sharing of contact details, consent may be withdrawn at any time.

 

 

4. Public Programme Information

 

Accepted participants take part in an artistic, research, and educational programme that may include public presentations and festival activities.

 

Information necessary for the presentation, documentation, and communication of the programme may therefore be made publicly available, including:

– participant names;

– biographies and professional affiliations;

– ensemble names and members;

– titles and descriptions of research or artistic projects;

– programme credits;

– photographs supplied for programme purposes.

 

Such information may appear in programme books, publications, websites, press materials, social media, festival communications, and institutional archives.

 

Public programme information may remain available as part of the artistic, research, institutional, and historical record of e.p.f. and its associated activities.

 

 

5. Photography, Recording and Documentation

 

Programme and festival activities may be photographed, filmed, audio-recorded, livestreamed, or otherwise documented for purposes of programme presentation, communication, documentation, and archival preservation.

 

Such documentation may remain publicly accessible as part of the programme's artistic, research, institutional, and historical record.

 

Where additional permission is required for a specific use, this will be addressed separately.

 

 

6. Access, Processing Platforms and Retention

 

Applications may be submitted through third-party application platforms, including Tally, which process application data on behalf of .abeceda Institute.

 

Personal data may be accessed by authorised members of the e.p.f. and .abeceda Institute team and, where necessary, by mentors, reviewers, collaborators, or other persons involved in the selection, organisation, or delivery of the programme.

 

Personal data is retained for as long as reasonably necessary for the purposes for which it was collected, including application assessment, programme administration, institutional record-keeping, and compliance with legal, contractual, or accounting obligations.

 

The necessity of retaining personal data is reviewed periodically. Information that is no longer required for an applicable purpose may be deleted or anonymised.

 

Public programme information and documentation may be retained for longer periods as part of the artistic, research, institutional, and historical record of e.p.f. and its associated activities.

 

 

7. Rights

 

Subject to applicable data protection legislation, individuals may request:

– access to their personal data;

– correction of inaccurate or incomplete data;

– deletion or restriction of processing where applicable;

– objection to processing where applicable;

– data portability where applicable.

 

Where processing is based on consent, consent may be withdrawn at any time.

 

Requests concerning personal data may be addressed to info@abeceda.io.

 

Individuals also have the right to lodge a complaint with the competent data protection supervisory authority.

 

 

8. Changes to this Policy

 

This Privacy Policy may be updated where necessary to reflect changes in the programme, processing activities, service providers, or applicable legal requirements.